Job Summary:
Organization: International Union for Conservation of Nature (IUCN)
Country: Cameroon
City: Yaounde
Office: IUCN in Yaoundé
Vacancy No.: 7072
Unit: Organization: International Union for Conservation of Nature (IUCN)
Location: Cameroon Program Office, Yaounde , Cameroon
Supervision: Regional Head of Finance
Activity rate: 100%
Grade: P1
Expected entry date: 1 January 2025
Contract type: Fixed term (12 months with possibility of renewal)
Deadline: November 24, 2024
Context
IUCN is the world’s oldest and largest environmental network. It is a democratic membership union with over 1,400 government and NGO members and nearly 15,000 volunteer scientists in over 160 countries. IUCN’s work is supported by over 1,000 professionals in 45 offices and hundreds of public, private and NGO partners around the world. Its headquarters are in Gland, Switzerland. IUCN’s work focuses on valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global climate, food and development challenges. IUCN supports scientific research, manages field projects around the world, and brings together governments, NGOs, the United Nations and businesses to develop policies, laws and best practices.
The mission of the IUCN Regional Water and Wetlands Programme in Central and West Africa is to be a trusted partner for evidence-based and adaptive projects and changes in integrated water resources management that benefit nature and people. We manage a broad portfolio of initiatives and have an extensive network of IUCN members, experts, government and corporate partners to develop sustainable solutions to conserve water resources. Our knowledge is structured around the implementation of sustainable river basin management through the following actions:
- Improving public and private water governance.
- Mobilizing finance and sharing benefits, and
- Strengthening the implementation of policy linkages for nature-based water solutions.
In close collaboration with the Regional Head of Finance and the Regional Water Focal Point and the PACO Program team, the RAF ensures the administrative and financial management of the projects of the Regional Water and Zones Program (PREZOH). He/she ensures the monitoring of project expenditures, the drafting and analysis of financial reports, the preparation of audits while ensuring the compliance of the financial, accounting and administrative management of the projects of this program following the procedures of IUCN and donors.
Job description
Major responsibilities
- Ensure the administrative and financial management of projects
- Tracking expenses, writing and analyzing financial reports, preparing project audits
- Ensure compliance of financial, accounting and administrative management of projects in accordance with IUCN and donor procedures
- Ensure strict monitoring of advances of funds received and requests for funds
- Maintain workflows in the online ERP system by monitoring processes and procedures, and through direct and virtual contact with key staff at IUCN country and regional levels
Specific responsibilities:
- Check submitted supporting documents and prepare accounting documents
- Prepare payments and put them into the signature circuit
- Maintain project accounting in NAV
- Classify parts in an orderly and rigorous manner in paper and electronic form
- Ensure monthly invoicing of project implementation costs
- Perform a monthly analysis of all balance sheet accounts
- Consult all stakeholders to estimate quarterly and annual needs
- Prepare data for fundraising calls from headquarters
- Prepare the annual project budget
- Prepare the budget review (mid-year review)
- Administer and update budget in Project Portal and NAV
- Assist in preparing the files necessary to incur expenses
- Assist in the preparation and review of all contracts and review them, prior to signature by superiors.
- Verify financial reports and supporting documents submitted by implementing partners
- Maintain files of contracts with donors, partners and consultants.
- Create sub-awards in NAV
- Organize and monitor the performance of internal and external audit missions
- Prepare terms of reference and contracts for external audits and submit them for approval to managers
- Liaise with auditors to follow up on audit issues/management letters and contribute to the implementation of auditor recommendations
- Prepare administrative and financial statements and reports for the project
- Carry out monthly and annual analyses and monitoring of the financial situation of the project according to the approved budget
- In collaboration with the Regional Office Procurement Officer, purchase goods and services according to the procedures in force for the request, review and approval of the review of quotations and the preparation of purchase orders or contracts.
- Provide assistance with travel arrangements and organization of workshops, trainings and seminars
- Perform other duties as may be assigned from time to time.
Qualifications and skills required
Qualifications and skills required
Hold a university degree at least Bac+4 level with specialization in accounting, finance or management
- At least seven (7) years of professional experience in administrative and financial management of development projects
- Proven experience in administrative and financial management of projects
- Excellent technical skills in the use of integrated ERP computer applications, MS Office and electronic banking applications
- Excellent verbal and written communication in French and good knowledge of English (good writing skills)
- Have experience in teamwork in a multicultural and/or multilingual context, if possible in NGOs, UN and/or development projects
- Honesty and rigor absolutely essential
- Good interpersonal skills: courtesy, patience, diplomacy, negotiation skills
- Flexible working ability, being able to work outside office hours
- Adheres to IUCN’s core values of transparency, openness, professionalism and accountability
- Good interpersonal skills: courtesy, patience, diplomacy, sense of negotiation;
- Flexible working ability, being able to work outside office hours;
- Ability to travel regularly.
Applications
Interested persons are requested to apply through the “Human Resources Management System”, by opening the vacancy announcement and clicking on the “Apply” button.
Each candidate must create his/her own account in the system. No applications will be accepted after the closing date. Applications are admissible until 24:00 in Switzerland (GMT + 1h / GMT + 2h during summer time, DST). Please note that only selected candidates will be personally contacted to participate in interviews.
About IUCN
IUCN is a Member Union of governments and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools to ensure that human progress, economic development and nature conservation work in harmony.
Established in 1948, IUCN has grown over the years to become the largest and most diverse environmental network in the world. It draws on the experience, resources and clout of its more than 1,400 Member organizations and the expertise of its approximately 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its size enables it to act as an incubator and trusted repository of good practices, tools and international standards.
IUCN provides a neutral space where diverse stakeholders – governments, NGOs, scientists, businesses, local communities, indigenous peoples’ groups, charities and others – can work together to develop and implement solutions to address environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects around the world. Combining the best scientific knowledge with the traditional knowledge of local communities, these projects aim to halt habitat loss, restore ecosystems and improve human well-being.
Link: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=11126&lang=fr
