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Organization: UNDP – United Nations Development Programme
Country: Ghana
City: Accra
Office: UNDP Ghana
Closing date: Tuesday, 21 June 2022
Job Identification: 4097
Locations: Accra, Ghana
Job Schedule : Full time
Agency : UN Office on Drugs & Crime
Grade : G6
Practice Area: Management
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year
Education & Work Experience: Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience
Required Languages: English
Vacancy Timeline: 2 Weeks
Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall guidance of the Regional Representative and the direct supervision of the Programme Manager Officer, the Administrative and Finance Associate will be responsible for all administrative tasks and selected substantive assignments related to the work of the GMCP West Africa and will work collaboratively with ROSEN and UNODC HQ support teams.
The Administrative and Finance Associate is responsible for providing general administrative and financial services for the implementation of the program’s operational strategy, in accordance with the regulations and procedures of the section.
Duties and Responsibilities
Provide programmatic support in the preparation of work plans, budgets, and funding proposals, including, compilation of comments on the different iterations and finalization.
Gather, compile and process data and information from countries, donors, Regional Office, and project teams for the preparation of documents in relation to the work of the programme.
Gather, compile and process data and information from beneficiary countries, donors, Regional Office, and project teams for the preparation of documents and databases relating to programme management;
Prepare correspondences, reports (substantive and financial), documents and publications;
Assist in drafting assessment reports, evaluation reports and research documents;
Attend meetings to represent the GMCP on subjects related to the implementation of the project’s activities in the region;
Arrange appointments, meetings, trainings and missions including participant’s travel and administrative arrangements; negotiate and secure meeting venues; prepare meeting documents and meeting reports;
Collect statistics, data and information to be used for substantive monitoring and evaluation;
Undertake further research activities as required;
Proactively maintain the activities of the Section while other project staff are on mission;
Support the Head of Programme in the tracking and reporting on activities and resources.
Monitor on an ongoing basis budgets, allocations and expenditures by grant, and prepare required budget revisions;
Assist in Reviewing and preparation of Project Financial Reports;
Undertake procurement and related financial arrangements in coordination with the Administrative and Finance Unit;
Support and work with colleagues in timely closure of commitments in the grants.
Maintain effective electronic and hard copy filing systems.
Performs other duties as assigned.
Institutional Arrangement:
Under the overall guidance of the Regional Representative and the direct supervision of the Programme Manager Officer, the Administrative and Finance Associate will be responsible for all administrative tasks and selected substantive assignments related to the work of the GMCP West Africa and will work collaboratively with ROSEN and UNODC HQ support teams.
Competencies
Core Competencies:
Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Functional/ Thechnical Compencies:
Business Management: Result-Based management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Business Management: Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients’ immediate requests.
Ability to anticipate client’s upcoming needs and concerns.
Business Management:Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals;
Business Management: Operations Management: Ability Wo effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner;
Knowledge of relevant concepts and mechanisms.
Business Management: Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with strategies and policies;
Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
Ability to manage communications internally and externally, through media, social media and other appropriate channels;
Business Development: Integration within the UN: Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations;
Required Skills and Experience
Education:
Completion of secondary school is required;
A degree in business, management, public administration or relevantfield corresponding to 4 years or more of post-secondary education is required.
Experience:
At least 6 years of experience in administrative, finance, programme and /or management support in an international organization and/or a non-governmental organization and/or the private sector;
Knowledge of United Nations procedures and rules is an asset;
Working experience with U.N. administration and financial management is an asset;
Excellent computer skills (MS Word, Excel, PowerPoint, internet, e-mail) are required.)
Laguage: English required
knowledge of other UN official languages is considered an asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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