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Organization: United Nations Support Office in Somalia
Country: Somalia
City: Mogadishu
Office: UNSOS Mogadishu, Somalia
Closing date: Monday, 5 December 2022
Department/Office: United Nations Support Office in Somalia
Duty Station: MOGADISHU
Posting Period: 06 November 2022 – 05 December 2022
Job Opening Number: 22-Procurement-UNSOS-194185-R-Mogadishu (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
This position is located in the United Nations Support Office in Somalia, Mogadishu. The incumbent assists the Acquisition Management Section in the effective and efficient management and administration of its activities. The incumbent liaises with other mission, units/sections and entities as required. For this purpose, the incumbent contributes actively to the completion of the Section’s diverse projects, programmes and activities, supporting the maintenance of high-quality standards. The incumbent prepares reports and guidelines that are clear, accurate and comprehensive but concise.
Responsibilities
Within delegated authority and depending on location, the Associate Contracts Management Officer may be responsible for the following duties:
Provide assistance to the Chief of the Section on matters involving contracts and administration.
Assist in managing day to day operation of the section and reviewing key contracts in support of mission (and regional) operations, which are under the purview of the Section, with a focus on service contracts for which the Unit is primary responsible. Service contracts include but are not limited to equipment maintenance/repair, PX operations, Quality Assurance on catering aspects, active UN global systems service contracts.
Carry out the implementation of Standard Operating Procedures and Administrative Instructions related to the field of Acquisition Management Section.
Assist in the preparation of Statements of Work (SOWs) and Scopes for Work, Source Selection Plans, requisitions and technical evaluations for all contracts to be managed by the Section.
Carry out programmatic/administrative tasks as required by the Section, including assisting in meetings and minutes, in the assigning/monitoring performance parameters and critical indicators, reporting on programme performance, preparing inputs for results-based budgeting, evaluating national staff performance, interviewing candidates for job openings and evaluation of candidates for national posts.
Respond to audit observations, as assigned. Manage, guide and train staff under the section.
Carry out other tasks as requested by the Chief of the Section.
Competencies
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
An advanced university degree (Master’s or Doctorate degree, or equivalent) in business administration, public administration,commerce, engineering, law or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of two years of progressively responsible experience in procurement, contract management, administration or related area is required.
Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system, including the procurement process is desirable.
Experience working in logistics, supply chain or procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.
Experience in preparing and developing data visualization and data cleansing is desirable.
Completion Certificate for training for report writing and or drafting correspondence in a recognized institution is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year
Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.
When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up-to-date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
website: https://careers.un.org/lbw/jobdetail.aspx?id=194185
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