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Operations Intern, Nairobi, Kenya

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Organization: RCS – Resident Coordinator System

Country: Kenya

City: Nairobi

Office: RCS in Nairobi, Kenya

Closing date: Monday, 20 December 2021

Posting Title: OPERATIONS INTERN, I (Temporary Job Opening)


Department/Office: Resident Coordinator System

Duty Station: NAIROBI

Posting Period: 06 December 2021 – 20 December 2021

Job Opening Number: 21-Management and Analysis-RCS-169097-J-Nairobi (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The UN Development Coordination Office (UN DCO) is the UN Office at the forefront of coordinating a collaborative contribution to the UN development system, towards its achievement of the Sustainable Development Goals. The position is located in the United Nations Resident Coordination Office (UN RCO) in Nairobi, Kenya.

Under the overall guidance of the Head of the Resident Coordinator’s Office (RCO) and direct supervision of the Peace and Development Advisor (PDA), the Intern will work in close collaboration with the Operations teams in the RCO and UNDP to support operational functions, including administrative and financial management of the Peace and Development Unit. He/she will learn to use the e-procurement system and work in close collaboration with UNDP Human Resource Department (HR) to support the PDU in recruitment of consultants and requests for services. He/ She will also work with the PDU Team to support monitoring and analysis to deepen understanding of peace and conflict dynamics across the country, notably inter-groups relations during the electioneering period. He/ She will also support analysis of peace and development issues in Kenya and the Horn of Africa and Great Lakes region. He/She will undertake the Unit’s planning and reporting processes for programming in 2022. The successful candidate will have the unique opportunity to learn how the UN system works, ongoing UN Reform, the various UN agencies and their respective mandates, Joint Programmes, and UN programming processes and Policies.

The Resident Coordinator’s Office internship is for 6 months.

The Internship is UNPAID and full-time.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.


Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.

Under the Supervision of the Peace and Development Advisor the intern will:

Process procurement and financial documents for the PDU, and keep track of the administrative processes in close collaboration with UNDP HR and Finance Department

Reconcile records of payment for services in close collaboration with the PDA

Support RCO Team and the PDU in organizing meetings, note taking and follow up on action points and requests for information

Support PDU resource mobilization efforts and reporting to donors

Support adherence to travel requirements, including follow up on processes and reporting

Track the implementation of PDU Annual Work Plan, planned activities and highlight delays

Maintain an updated calendar or other tool to manage the Team’s priority tasks, workflow and coordination with the UNCT, Unit and RCO

Support establishment and strengthening of partnerships with stakeholders and assist the PDU Team create an updated data base of key contacts within Government and Civil society c01FX3z CWdGWo

Support planning and organizing of webinars or face-to-face workshops in close collaboration with the PDU Team and support other partnerships-related activities as needed.

Establish and maintain relevant information sharing platforms, including online spaces

Support monitoring of the political environment and analysis of implications of developments for peace and conflict

Facilitate inclusive discussions and debates on issues relevant to the overall mandate of the PDU, consistent with the workplan and results

Support the organization of trainings

Contribute to the drafting of briefs, lessons learned and best practices


Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

  1. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
  2. Have graduated with Bachelor’s degree, Masters, PhD or equivalent

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred area of study: Bachelor’s degree in International Relations, Social Sciences, Development Studies, Management Studies, Public Administration, or a related field. A Masters Degree is an advantage.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Do you have knowledge and experience in managing procurement and administrative processes?

What information-sharing platforms do you recommend during an election year and how would you address potential risks?

Do you have experience monitoring workplans and results reporting?

Are you familiar with Kenya’s political context and peace and conflict dynamics?


English and French are the working languages of the United Nations Secretariat. For this internship, fluency in both English and Kiswahili is required. Knowledge of another official United Nations language is an advantage.


Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

Your application for this internship must include: 1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

The Cover Note must include:

Title of the degree you are currently pursuing

Graduation Date

IT skills and programmes you are proficient in

Explain why you are the best candidate for this specific internship

Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

  1. Proof of enrollment from current University (if not graduated).
  2. A copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

“In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.”

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.


The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.