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Organization: United Nations Support Office in Somalia
Country: Somalia
City: Mogadishu
Office: UNSOS Mogadishu, Somalia
Grade: G-6
Closing date: Wednesday, 12 July 2023
Posting Title: PROPERTY MANAGEMENT ASSISTANT, G6
Job Code Title: PROPERTY MANAGEMENT ASSISTANT
Department/Office: United Nations Support Office in Somalia
Duty Station: MOGADISHU
Posting Period: 13 June 2023 – 12 July 2023
Job Opening Number: 23-Property and Asset Management-UNSOS-210998-R-Mogadishu (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The position is in the United Nations Support Office in Somalia (UNSOS) within the Property Management Unit of the Performance Management Section. The incumbent will be based in Mogadishu and reports to the Property Management Officer.
Responsibilities
Within delegated authority, the Property Management Assistant will be responsible for the following duties:
Assists in receiving all deliveries of mission supplies.
Conducts physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.
Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval.
Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.
Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.
Maintains on daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.
Updates all physical verification records and data entry in the Umoja Inventory Management system.
Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission’s SOPs.
Produces reports monthly and when requested by supervisor.
Drafts statements of requirements for contracts and services for disposal.
Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
Assists Technical Units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
Assists in carrying out Board of Survey as and when required.
Prepares statistical analysis and trend analysis on United Nations property.
Supervises, trains, and provides guidance to the team members.
Reviews reports and makes recommendations.
Performs other duties, as required.
Competencies
PROFESSIONALISM: Proven ability to manage a diverse range of technical services; expert knowledge in the field of property management, fixed assets management, Business Intelligence and Supply Chain Management; ability to interpret and articulate UN rules; shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients “and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience.
Job – Specific Qualification
A technical or vocational certificate in property management is desirable.
Work Experience
A minimum of seven (7) [or five (5) years if graduated with a bachelor’s degree] of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. Experience in the United Nations Common System or international organizations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Interested applicants who are working with UN Contractors must fulfil the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up-to-date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Website: https://careers.un.org/lbw/jobdetail.aspx?id=210998
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