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Organization: Regional Service Centre at Entebbe
Country: Uganda
City: Kampala
Office: RSC Entebbe
Grade: P-4
Closing date: Thursday, 16 February 2023
Posting Title: MANAGEMENT AND PROGRAMME ANALYST, P4
Job Code Title: MANAGEMENT AND PROGRAMME ANALYST
Department/Office: Regional Service Centre at Entebbe
Duty Station: ENTEBBE
Posting Period: 19 January 2023 – 17 February 2023
Job Opening Number: 23-Management and Analysis-RSCE-197847-R-Entebbe (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE, provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
For more information, please visit https://rsce.unmissions.org.
This position is located in the Strategic Planning & Capacity Building Unit, Office of the Director of RSCE. The incumbent reports directly to the Director RSCE.
Responsibilities
Within delegated authority, the Management and Programme Analyst will be responsible for the following duties: 1.Strategy and Vision of the RSCE
Responsible for developing and maintaining key documentation on the RSCE strategy, including the RSCE strategy map, through continued engagement with the RSCE management.
Responsible for the implementation of the RSCE strategy through the development of tools such as a strategic work plan, and through engagement with other Units in the Office of the Director RSCE including the Quality Assurance & Business Intelligence Unit, and the Communications Unit.
Contributes to developing the RSCE’s workplan by identifying and proposing to the validation of the Director RSCE the key strategic and operational goals of the Center for the immediate, medium and long term
2.Business Continuity
Based on the Risk Management Framework (RMF) developed in 2013 which identifies risks and mitigation areas, the incumbent will have to ensure the fullest level of efficiency and effectiveness in the delivery of services. The RSCE’s core responsibilities must have the assurance of continuity of operations in time of crisis or disaster in order to maintain an optimal level of service to meet the needs of the participating missions.
Responsible for ensuring that the RMF is regularly updated, and all identified mitigating measures are implemented as per the framework.
3.Service Level Agreement
The RSCE’s relationship with its client missions is governed by a standard service level agreement (SLA) which establishes the terms and conditions of the services provided. The SLA also includes the obligations and responsibilities of the parties and the Key Performance Indicators and Business Intelligence Metrics for the delivery of services by the RSCE. The Management and Programme Analyst is responsible for ensuring that the SLA is regularly updated to reflect the impact of the implementation of Umoja on business processes and the transfer of functions.
4.Additional Support
Support the development of key strategies and policies ensuring that wider implications are considered across RSCE.
Work closely with Business Intelligence Colleagues to ensure that strategies and plans are produced are based on robust and clear evidence.
Support the objectivity of the Business process functions through constructive challenge approaches, ensuring that areas under performance are tackled in strategies and plans.
Support the development of partnership planning and policy agendas, with clear coordination.
Act as a key officer in coordinating and facilitating the development, implementation and review of the RSCE policies.
Ensure effective coordination of planning work by ensuring strong and effective relationships with all RSCE partner/clients.
Responsible for supporting other strategic programme related functions as assigned by the Director RSCE.
Competencies
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.
Education
Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Certification in project management (PRINCE2 or equivalent) is desirable.
Work Experience
At least seven (7) years of progressively responsible experience in project or programme management, administration or related area is required.
Experience specific PRINCE2 methodology in monitoring and reporting and implementation is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This post is funded for an initial period of one year and may be subject to extension.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 September 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, Chad, China, Comoros, Cuba, Democratic People’s Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Website: https://careers.un.org/lbw/jobdetail.aspx?id=197847
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