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Organization: Plan International
Country: Cameroon
Field location: Bertoua
Office: Plan International in Bertoua
Project Coordinator
Date: 28-Mar-2022
Location: Bertoua, Cameroon
Company: Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Title: Project Coordinator
Functional Area
Programmes
Reports to
Programme Influencing & Implementation Area Manager(PIIAM)
Location: Bertoua Area
Travel required: Frequent
Effective Date: FY22
Grade
Introduction
Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Role PURPOSE
Working in 54 developing countries across Africa, Asia and the Americas, with a total annual budget of approximately $1 billion, Plan International’s stated Global Strategic Goal is to reach as many children as possible, particularly those who are excluded or marginalised, with high-quality programmes that deliver long-lasting benefits.
Plan International has initiated a project alongside Fondation Orange to align their child protection and education programs model which aligns with its new global strategy. This includes implementing identified gender transformative projects just like grants and in a way that align with the country strategy as well as the Areas Of Global Distinctiveness. Within this context, it is imperative to establish a coordination and governance mechanism for Fondation Orange project within the Programme Influencing and Implementation Area (PIIA) that is fit for purpose.
This role will provide over all planning, coordination and support to all Fondation Orange projects within the PIIA and ensuring work is sequenced appropriately, that implementation is structured, managed, monitored and that the projects adhere to established reporting and governance structures.
Dimensions of the Role
The Project Coordinator reports to the Programme Influencing and Implementation Area Manager. He/She shall supervise all Fondation Orange project staff and collaborators placed under their responsibility, working closely with them to conceive/execute and prepare comprehensive project plans, ensure quality implementation of the Fondation Orange project and other projects within the PIIA, contribute in resource mobilization and project conceptions alongside delivering quality results within expected timeframes for all projects within their capacity. S/he shall perform various coordinating tasks, such as schedule and risk management, alongside administrative duties which include maintaining project documentation and preparing project reports on a timely base. To succeed in this role, s/he should have excellent skills in project and time management, implementation, project conception, monitoring, communication and reporting, since S/he shall collaborate with donors, stakeholders and internal teams to deliver results on deadlines.
Accountabilities
Conception, Coordinating, Supporting, Planning, Implementation and Monitoring of the Fondation Orange project:
Work with other Coordinators, officers, assistants and stakeholders to identify and define requirements, scope and objectives for Fondation Orange project.
Lead the conception/execution of Fondation Orange project, coordinate project activities, resources and information in line with defined schedules in close collaboration with PIIAM, Specialists, Leads and other coordinators.
Coordinate the appropriate/quality delivery pf the Fondation Orange project including schedules, approach and success measures alongside documented lessons learned and practiced.
Identify and capture risks and opportunities of project and follow risk mitigation and escalation processes
Act as the point of contact and communicate project status to all participants
Work with the programme officers to escalate and resolve challenges that may arise in the course of executing Fondation Orange project.
Ensure the Fondation Orange project team has the structure and tools required to deliver, and the agility to adapt when things change.
Work with key stakeholders to ensure alignment to business as usual.
Develop and support effective communication mechanisms between the country teams, and between different parts of the PIIA to enable delivery of project.
Monitor Fondation Orange project using relevant internal management tools and timely reporting at all levels.
Conception, Coordinating, Supporting, Planning, Implementation and Monitoring of Other projects:
Plan and coordinate the implementation of other projects with other coordinators and officers ensuring that procedures for carrying out projects which meet Plan international standards
Develop and maintain effective project monitoring procedures pertaining to other projects.
Maintain project correspondence and communication with officers on the field;
Draft regular and special reports covering Plan activities in the area with respect to grant projects duly assigned.
Oversee the implementation of the grant projects according to the methodology including but not limited to project expectations
Coordinate the liaison with Government partners, donors, the UN and civil society partners in the influencing area
Prepare agendas, arrange and practically supervise relevant field visits, appointments and meetings both internal and external related to the project activities.
Plan, coordinate and implement training sessions, workshops, meetings, and other activities pertaining to Plan International projects/programs in the area
Coordinate and supervise administrative procedures required for the successful implementation of project activities.
Monitor the implementation of activities to achieve project outcomes and according to the budget.
Supervise the data collection process for all project activities and verify the data collected to ensure consistency.
Analyze data and develop reports based on specified standards and templates.
Undertake duty travel for project implementation purposes.
Assist in developing new programmes and implement them in close cooperation with the relevant authorities and public/private entities and other Plan International offices
Perform other project related duties as assigned.
Organizational:
Undertake other support and / or project administrative tasks as needed in support of the team and their projects, which may include supporting training development / delivery, supporting key stakeholder forums and meetings / calls.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Dealing with Problems/Risks
The post holder will demonstrate an ability to solve problems, thinking strategically while introducing innovations and creative thinking as needed. The post holder is expected to play a key role in optimizing Program performance and enabling high performing teams at Program Area levels.
The role will be tasked with strengthening quality, accountability, planning, management, adherence to policies and procedures, and promoting a culture that aims for the consistent delivery of results and make positive impact to children, in particular for girls and their communities
Key relationships
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact;
Internal
Other coordinators and specialists – High level of Communication to report, sharing views to strengthen the program areas projects and to ensure continues support for the program.
Regular communication with program & support department and in CO to share work progress and updates and technical follow up on projects within their accountability.
External
Represents Plan in all relevant sectorial fora
Interact with Government institutions responsible for children and girls issues.
Local partners dBZGAlO CWdGWi
Partners – Medium Level of communication to share and understand progress of the program.
Technical expertise, skills and knowledge
Essential
Master’s degree in social sciences, education, child protection, construction, rural engineering, rural development management or similar disciplines and at least 03 years of work experience in designing and implementing projects and programmes; Work experience in emergency situations (refugees) would be an asset.
Bachelor’s degree in social sciences, education, child protection, construction, rural engineering, rural development management or similar disciplines and at least 05 years of work experience in the design and implementation of projects and programs, management, strategic planning, monitoring / evaluation. Work experience in emergency situations (refugees) would be an asset.
Competencies
A perfect mastery of policies, procedures and key rules, management of field teams, central and decentralized administration, community development.
Excellent IT skills in MS Office (Word, Excel, PowerPoint, Outlook). Knowledge on SAP will be an added advantage
Ability to plan, prioritizes and respond flexibly to changing demands are vital.
Ability to multitask and meet various deadlines in a fast-paced environment.
Coordination and Administration experience
Energy, commitment and an ability to work in a busy complex team
Self-motivated, able to take initiative and able to work independently
Flexible and positive attitude to problem solving
Dedicated to ensuring outputs are achieved within deadlines
Excellent communication and reporting skills, alongside verbal communication skills with the ability to communicate at all levels, both internally and externally
Works well with others, comfortable working across cultural boundaries and with a diverse group of people to achieve shared goals; ability to build and maintain strong working relationships and networks
Strong attention to detail and able to analyze and present information concisely and vibrantly, committed to delivering high quality work
Fast learner, comfortable getting to know new, unfamiliar content and new systems Interested in and committed to the work of Plan International.
Desirable
Project management or coordination experience/ qualification
Business Analysis experience/qualification
Experience in Project Proposals Development
Experience in Project focused delivery environments
Knowledge in Technology delivery environments
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priori es or crises. Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We respect all people, appreciate differences and challenge equality in our programs and our workplace We support children, girls and young people to increase their confidence and to change their own lives.
Level of Contact with Children:
Low contact
NEXT STEP:
To apply for this job, kindly click on “Apply”. Your application should include:
A cover letter
A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
Location: Bertoua– CAMEROON
Closing date: 10th April 2022
Females candidates are highly encouraged to apply
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality
Location: Bertoua
Closing Date: 10/04/2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Website: https://jobs.plan-international.org/job/Bertoua-Project-Coordinator/789587001/
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