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Admissions & Examinations Assistant

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Admissions & Examinations Assistant

JOB TITLE:         Admissions & Examinations Assistant

DIVISIONS:     AR’s Office

REPORTS TO: Academic Registrar


LOCATION:   Head Office


JOB PURPOSE    The Admissions & Examinations Assistant shall support the admissions & examinations processes through the use of ICT systems and ensure maximum operational efficiency in these functions.


Admission of students for the Certified programmes

Evaluate and assess applications, determining admissibility for all programs based on student documentation and assessment results.

Upload and/or organize student’s data in the management systems used by the department

Ensure that all entries on admissions & examinations are processed accurately, regularly updated and maintained in a confidential manner.

Manage all students’ bio data (soft or hard copies) relating to their admission.

Maintain statistical records & analyze trends on students’ admissions.

In consultation with the Academic Registrar, authorize and send offers of admission to qualified students in all ITC

Participate in the student’s orientation/induction programmes

Maintain a good work relationship with the students, sponsors & partners of the College.           2. Examination administration & management

Upload and/or organize questions for short- and long-term programmes into the question banks provided for in the system

Support student’s online experience by providing trainings in the use of online systems for their assessments

Ensure the security of admissions and examination related materials

Participate in the setting & moderation activities of both online & physical examinations.

  1. Other support functions

Serve as the department’s liaison person with the IT department on all IT database management systems adopted by the College

Work together with the Training Unit and Finance department in the fees collection process.

Provide support to the Training Unit in the administration and management of online/physical lecture programmes and other learning activities when called upon


Minimum of a Bachelor’s degree in IT from a recognized Institution of Higher Learning.

An insurance qualification will be of added advantage.

Work Experience

A minimum of two (2) years’ experience in using database systems.

Required Competencies (Knowledge, Skills & Abilities)

Understanding of how Learning Management Systems operate

Excellent Communication and Interpersonal skills

Strong analytical skills

Excellent at multi-tasking


Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 27th September 2021, 2:00pm.

The Head Human Resources & Administration, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala.  Tel: +256 417 333 500, Email: info@itc.ac.ug, Website: https://itc.ac.ug



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