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Organization: United Nations Office at Nairobi
Country: Kenya
City: Nairobi
Office: United Nations Office at Nairobi
Grade: P-4
Closing date: Monday, 2 January 2023
Posting Title: CHIEF OF UNIT, FINANCE, P4
Job Code Title: CHIEF OF UNIT, FINANCE
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 05 December 2022 – 03 January 2023
Job Opening Number: 22-Finance-UNON-194873-R-Nairobi (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. UNON support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UNHabitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).
This post is located in the Accounts Section, Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). The incumbent reports to the Chief of Accounts Section and will be responsible for the following duties:
Responsibilities
Manages a complete financial operation, encompassing a wide variety of trust funds and grant funding, with a large volume of grants in, grants out, implementing partners, and inter-office transactions, and extensive dispersed activities.
Discharges Approving Officer functions in accordance with the Financial Rules and Regulations of the UN, approve/confirm that proposed grants and funding agreements, obligations, expenditure for services, partnerships, facilities, supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Rules and Regulations, relevant appropriations, staffing tables and corresponding approved allotments.
Ensures consistent application and observance of the UN Financial Regulation and Rules and International Public Sector Accounting Standards (IPSAS)
Analyzes accounts and general ledgers and ensures quality assurance and reliability of GL account balances and resolutions of pending issues
reviews/prepares regular financial reports for management decision making and control activities.
Proposes/implements solutions with respect to problem transactions and irregularities.
Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Acts as UNON Accounts Section focal point and responds to internal/external audit observations and liaises with clients and other relevant entities on audit issues.
Provides substantive support to the development and implementation of new accounting systems. Takes initiative to improve accounting processes and approaches.
Provides data for the preparation of year-end audited financial statements of UNON clients and performance reports.
Guides, trains and supervises general service and professional staff in the function.
Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.
Performs other related duties as required.
Competncies
PROFESSIONALISM: Knowledge in financial and management accounting principles and practices. Extensive experience in financial reporting and preparation of IPSAS compliant financial statements and knowledge of grants management and implementing partners/end beneficiaries accounting and reporting requirements. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, and decision- making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Job – Specific Qualification
Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is required.
Work Experience
A minimum of seven (7) years of experience of progressively responsible experience in finance, budget or related area is required.
Working experience in a supervisor capacity with proof of performance management is required.
Experience with complex accounting reconciliation is required.
Experience in working with the United Nations or another large international organization is required.
Experience in administration of financial regulations and rules is required.\
Working experience with International Public Sector Accounting Standards (IPSAS) and trust fund accounting is required.
Working experience with an Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Two (2) years or more of experience in data analytics or related area is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For this post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable
NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2020, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People’s Republic
of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
website: https://careers.un.org/lbw/jobdetail.aspx?id=194873
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