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Closing Date: February 9, 2023
About Us
Space for Giants is an international conservation organization that protects Africa’s remaining natural ecosystems and the large wild animals they contain, while bringing major social and economic value to local communities and national governments. We have three thematic pillars of work to achieve our mission which are: 1) The protection and management of natural ecosystems and associated value creation for local citizens; 2) Combating the illegal wildlife trade; and 3) Promoting Human-Wildlife Coexistence. We pride ourselves on our highly collaborative approach with national governments, recognizing the importance of being relevant to elected leaders and their constituents, striving to ensure that our conservation work is aligned with their priorities. Grounded in world class science, we bring high quality technical expertise and experience to inform and deliver our conservation programs, wherever we work.
Role Summary
Space for Giants is looking to recruit an Executive Assistant (Fundraising) to support the fundraising team in its activities. As Executive Assistant (Fundraising), the successful applicant will be an important co-ordination point for the wider fundraising team and will be a provider of administrative support in aiding the Fundraising Manager in knitting the fundraising group together and thereby aiding its productivity, as well as coordinating with other departments and individuals within Space for Giants.
Specifically, the successful applicant’s tasks will include being a) responsible for supporting the fundraising team in ensuring that it has the necessary marketing and other such materials needed for them to successfully approach donors (competent graphic design skills are a key requirement for this post); b) aiding the team in setting up meetings, organizing travel plans and other such logistics-related activities necessary for the successful delivery of their duties, including the taking of minutes; c) supporting the Fundraising Team on the successful delivery of fundraising events, including the managing of invitation lists.
The Executive Assistant (Fundraising) will be part of a broader Fundraising Department and will be expected to work closely with and have good relations with their colleagues, as well as with individuals across the wider Space for Giants family so as to have a good understanding of the work of the charity and its conservation objectives. A passion for conservation is beneficial.
Job Description
Performance Criteria
- Supporting the fundraising team via provision of necessary marketing and other such materials required for them to successfully approach donor’s projects:
The successful applicant will need to have competent graphic design skills so as to be able to aid the Fundraising Manager in the creation of materials such as PowerPoint presentations, invitations, flyers, specific fundraising presentations and other such handouts based on text provided to them by the fundraising team. The creation of promotional materials is a key part of this position.
Managing SFG’s external designers on the production of larger and more complex materials such as, brochures, impact reports, annual reports and the like,
- Administrative and logistical support
- Support the Fundraising Team on a day-to-day basis, this includes but is not limited to:
Arranging local and international travel
Arranging local and international accommodation
Organizing meetings
Calendar management
Filing and retrieving corporate records, documents, and reports
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Main point of contact and interface between the Fundraising Department and the below, ensuring meetings are scheduled, minute and action points followed up and executed:
Management
Donors
Partner organizations
- Coordination of the weekly fundraising calls, including preparing required documentation (i.e. pulling the necessary documents from sales force for the team to go through)
- Facilitating co-ordination and communication within the organization:
Facilitate information sharing and communication from the Fundraising Department throughout the organization
Facilitate information sharing and communication from the Fundraising Department to external stakeholders and partners
Support the Fundraising Manager in managing the expenses of the Fundraising Department against the standard operating procedures.
Helping ensure the Fundraising Department is efficient, cost-effective and responsive to the needs of Space for Giants
- Event organization and support
In association with the Fundraising Manager and the wider fundraising team, support the delivery of Space for Giants events both in Kenya and internationally.
This includes key support in areas such as:
Invitation management (including sending out of invitations, RSVPs, attendee requirements and the like)
Liaising with sub contractors
Venue identification and booking
Logistics
Willingness to be in person at the event to provide assistance on the day (which may require international travel)
- Uphold Space for Giants’ culture and values
Abide by Space for Giants’ Governance documents.
Abide by Space for Giants’ Equality, Diversity & Inclusion program.
Conduct one and encourage team behavior to create awareness and reinforce Space for Giants’ Organizational Vision and Values.
Maintain professional and respectful relationships with stakeholders that include, but are not limited to, SFG staff, donors, board members, partners and Community members.
- Any other relevant tasks related to the role as directed by the Fundraising Manager
Person Specification
Must have:
Associate’s degree and a minimum of three years’ related experience
Experience as an office/administration manager
Competent graphic design skills
Ability to work effectively with a culturally-diverse team
Strong communication and presentation skills
A commitment to performing with a team mentality
Ideally has:
Experience in the conservation sector
Knowledge of Google Suite/Drive, analysis in Google sheets, and of CRM systems such as Sales force
Demonstrated experience in the international development sector
An understanding of fundraising practices and principles
Additional Information
Uphold the cultural values and code of conduct of Space for Giants: Passion, Integrity, Respect, Sustainability, and Innovation.
This is a full-time position. You may be required to work long hours beyond the traditional 8:00am to 5:00pm as and when submission deadlines require. Additional work hours may be required on occasion so as to fulfill responsibilities.
You must be ready to travel domestically and internationally.
You must be willing to work in variable conditions, including when in the field
The position will start immediately when the successful applicant has been selected and is available to take up the position.
Terms of Employment- Employment is a one (1) year renewable contract with probation period for the first 3 months. Salary is negotiable within the appropriate SFG salary scale depending on education, experience and demonstrated competency
More Information
Job City Kenya
Website: https://ngojobsinafrica.com/job/executive-assistant-fundraising/
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