Job Summary:
Organization: UNOPS – United Nations Office for Project Services
Country: Thailand
City: Bangkok
Job categories: Finance
Department/office: MP, SSC, BSSC, Bangkok Shr Serv Centre
Duty station: Bangkok, Thailand
Contract type: Local ICA Support
Contract level: LICA-4
Duration: 28 weeks
Application Deadline: 8 March 2025
Background Information – BSSC
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.
For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.
Background Information – Job-specific
Under the guidance and supervision of the Finance Officer, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.
The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.
Summary of Key Functions:
- Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Provides accounting and administrative support, focusing on achievement of the following results:
- Assist timely review of the payments in creating the batch and file for approval in the TMS (treasury management system) platform.
- Assist communicates and coordinates with system support team and bank focal points, ensuring the timely processing of payments.
- Response to payment inquiries submitted on BSSC’s payment inquiries JIRA ticket.
- Assist the team members with their daily tasks and issues.
- Ensures that the remittance adheres to its service level agreement (SLAs).
- Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
- Prepare routine correspondence following standard operating procedures.
- Maintain the proper digital filing system for financial records and documents.
- Help improve controls and systems to help capture financial information.
- Maintain accurate online records of all relevant documents for easy reference and retrieval.
- Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.
- Support external and internal audits as required; assist in preparing materials requested by external auditors.
- Assist on the payment rejection by liaising with the bank to get the additional information and inform the initiator for necessary action.
- Escalate payments issue from the TMS platform to the direct supervisor.
- Assist in providing payment information to the field offices as per the request.
- Escalate to the treasury to replenish the account if the bank balance is insufficient funds before sending the payment file.
- Assist in obtaining from bank representative to get additional information for payment rejection from the beneficiary bank.
- Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participation in the Finance-focused trainings.
- Contributions to knowledge networks and communities of practice.
- Impact of Results: The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.
Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education:
- Completion of secondary school or equivalent is required.
- A Bachelor’s Degree or Master’s Degree, preferably in Finance, Accounting or related fields is desirable, and may substitute some of the required years of work experience.
- Specialized training in finance desirable.
Experience:
- With a completion of secondary school, at least 4 years of relevant accounting and financial experience at national level is required.
- Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and knowledge of spreadsheet and database packages is desirable.
- Experience in handling of web-based management systems is desirable.
- Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of second UN working language is desirable.
- Additional Information
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
- This position is stationed in Bangkok, Thailand which is a family duty station.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
Link: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=29686
