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Organization: UNEP – United Nations Environment Programme
Country: Kenya
City: Nairobi
Office: UNEP Nairobi, Kenya
Closing date: Wednesday, 4 January 2023
Posting Title: INTERN – ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 14 December 2022 – 04 January 2023
Job Opening Number: 22-Administration-UNEP-197224-J-Nairobi (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. These positions are available at Regional Office for Africa at Nairobi duty station.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Under the direct supervision of the Financial Management Officer – Finance and Administration Unit the intern will be trained and given an opportunity to learn and assist in the handling of Africa Office finance and administrative duties which broadly include: Administration
Assists to coordinate various activities related to the acquisition of goods and services for the office,
Prepares, processes, and follows up on administrative arrangements related to the consultants and individual contractors
Management of Africa Office meeting room
Maintains up-to-date work unit files on Teams Folder
Ensure correct tracking of all Africa Office equipment and fixed assets in a timely manner, and ensure all relevant equipment is covered by the relevant insurance policy.
Maintains, on an ongoing basis, the list of intangible property, including active subscriptions and licenses, landline extensions, ensuring timely renewal or
deactivation.
Issuance and recording of office stationery
Finance and Budget
Support Fund management of the Africa Office Programme of Work (POW) budget in particular:
Assist to prepare project budgets consumption reports.
Assist in creation and posting of expenditure reports in Umoja.
Support in project revisions.
Support the maintenance and update of UNEP’s legal instruments database.
Support in payment processing against project legal instruments.
Assist review of Implementing partner reports.
Assist in tracking of vendor and donor invoices.
Assist in filing, maintenance and update of shared drive folders
Assist in initiating and tracking expenditure adjustments.
Any other duties as assigned may be assigned by the Supervisor
Competencies
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
- Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views
Studies in Finance, Accounting, Business Administration, Information Technology (IT), Procurement or any other related field. preferred.
Work Experience
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Languages
English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration
Special Notice
Your application for this internship must include: 1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
- A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
In the context of the COVID-19 next normal, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.”
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
website: https://careers.un.org/lbw/jobdetail.aspx?id=197224
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