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Organization: UNON – United Nations Office at Nairobi
Country: Kenya
City: Nairobi
Office: United Nations Office at Nairobi
Posting Title: INTERN – AUDIO VISUAL TECHNICAL SUPPORT, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 08 December 2022 – 22 December 2022
Job Opening Number: 22-Administration-UNON-196222-J-Nairobi (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports program implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat), and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).
The post is located in the Information and Communication Technology Unit (ITU) within the Division of Conference Services (DCS). The Unit is responsible for providing technical support and services to DCS clients, including operating and maintaining the conference management and simultaneous interpretation (CMSI) system, Web streaming, AV recording, running in-person/hybrid and virtual meetings, including integration of remote concurrent interpretation platforms. The intern will be under the direct supervision of the UNON, Nairobi, Information Technology Unit, Division of Conference Services, Senior Technical Assistant.
The United Nations Office of Nairobi (UNON), Nairobi internship is for six (6) months.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.
The Internship is UNPAID and full-time.
Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual’s background, the interns’ assigned office as well as the internship period.
Under the direct supervision of the Senior Technical Assistant, the interns will:
Assist in updating and managing DCS communications (Safaricom and Telkom bills) and updating phone numbers and locations.
Assist in undertaking, updating, and reporting on inventory.
Prepare daily / monthly/weekly reports for all meetings in and outside Nairobi.
Provide technical support for DCS staff and delegates and setup up computers for conference and training.
Assist duty technicians in setting up, operating, and maintaining conference equipment.
Assist in setting up and operating Web-streaming infrastructure.
Assist in administrative duties in the Office of the Chief, ITU/PCS/DCS.
Competencies
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
- Have graduated with Bachelor’s degree, Masters, PhD or equivalent
Be computer literate in standard software applications (Microsoft Office).
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include a willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of study: Technology, Audio Visual Engineering, Information Technology, or any other related area.
Work Experience
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Proficiency in the use of MS Office applications or equivalent is desirable.
Knowledge in operating AV equipment is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another official UN language is an asset.
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice
Your application for this internship must include: 1. A completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:
Title of the degree you are currently pursuing
Graduation Date
IT skills and programmes you are proficient in
Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
- Proof of enrollment from current University (if not graduated).
- A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
“In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship”.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
website: https://careers.un.org/lbw/jobdetail.aspx?id=196222
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