Office Administrator ( Secretary)-Ministry Of Works And Transport ( Standard Gauge Railway Project)

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4.0 JOB TITLE: OFFICE ADMINISTRATOR (Secretary)

Salary Grade : SGR 6

Terms of Employment : Contract – from assumption of duty to December 2025

Number of Vacancies : One (1)

Reports to : Deputy project Coordinator Finance and Administration

Job Purpose: To offer administrative support and secretarial services to the assigned office(s).

Main Duties and Responsibilities

1. Taking dictation, transcribing and present accurate and error free work
2. Attending to callers either in person or on telephone
3. Organizing meetings, take minutes and convey decisions of such meetings to relevant offices/ officers
4. Ensuring timely responses to inquiries and correspondences to and from office
5. Receiving incoming mail and supervise dispatch of outgoing mail
6. Providing office managerial services which include ensuring cleanliness and orderliness of the office, managing records in accordance with established procedure, requisitioning and managing office stationery and equipment.
7. Any other duties as assigned from time to time

Person Specifications

Applicants must possess the following:-

1. A Bachelor (Hons) Degree in Secretarial Studies, Administrative and Secretarial Science/ Office and Information Management from a recognised institution.

2. At least two (2) years’ experience as a Secretary or similar position in a reputable organization.
3. Proficiency in MS Office.
4. Ethics and Integrity, office management skills, effective communication; interpersonal skills, Result Orientation; Computer Literacy

How to apply

Ugandan Nationals meeting the above requirements may submit their written applications with letters of recommendation from either the current or previous employer(s) covering the last three consecutive years of employment, copies of academic certificates & transcripts, previous and current appointment letters, curriculum vitae, and a photocopy of your national ID and a recent passport size colour photograph.

Applications should be addressed to:-

The Project Coordinator, Standard Gauge Railway Project, P. O. Box 27756, Kampala. Applications should be delivered to the SGRP reception, Nakawa Business Park, Block D, 4th floor not later than 30th May 2022, before 5:00p.m.

Note:

1. a) Only shortlisted candidates will be contacted
2. b) Canvassing or lobbying by applicants will lead to disqualification.
3. c) Candidates who present forged documents/testimonials will be arrested and prosecuted.
4. d) Envelopes containing applications should be clearly marked with the position applied for.

website: https://www.o4ug.com/office-administrator-secretary/