Job summary:
Organization: Food and Agriculture Organization of the United Nations (FAO)
Country: South Sudan
City: Juba
Office: FAO Representation in South Sudan
Organizational Unit: FAO Representation in South Sudan, FRSSD
Job Type: Staff position
Type of Requisition: Professional Project
Grade Level: P-3
Primary Location: South Sudan-Juba
Duration: Fixed-term: one year with possibility of extension
Application Deadline: 02 May 2025, 9:59:00 PM
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
The main aim of the FAO Country Offices, which are headed by an FAO Representatives, is to assistant governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner. The FAO Representation in South Sudan is organized into three main units: programme, operations and administration. The current portfolio of projects in South Sudan includes activities related to agriculture (crop), livestock, fisheries, natural resource management, food information systems and are implemented with humanitarian, transitional and development funding. FAO South Sudan currently operates 14 field offices across 10 states and 3 administrative areas of South Sudan. The position is located in the FAO Representation in Juba, South Sudan.
Reporting Lines
The Operations Officer reports to the FAO Representative with technical guidance from the Regional Office for Africa (RAF) and relevant headquarters units.
Technical Focus
Lead and coordinate the operational support function of the field programme including emergency, rehabilitation and development projects, in national, regional and global projects
Key Results
The provision of operation support services.
Key Functions
- Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period.
- Prepares project task force meetings and provides secretariat support.
- Ensures the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units.
- Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints.
- Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines.
- Prepares and submits the Project Implementation Reports and any other reports required by the Organization.
- Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS (Global Resource Management System), FPMIS (Field Programme Management Information System), for all assigned operational field projects and activities.
- Prepares analytical reports on project performances as required.
- Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements.
- Contributes to the formulation of project proposals according to FAO’s procedures and prepares project documents for technical clearance and final approval under different funding arrangements.
- Performs other duties as required.
Specific Functions
- Reviews and monitors budget, prepares budget revisions, inserts the results budget into the FPMIS; reviews project transaction listings, identifies erroneous charges and errors in accounting against budget lines; provides information on budget expenditures and resources to the FAO Subregional Coordinator.
- Ensures relevant reports on expenditures, forecasts, progress against work-plans, and closure of projects are prepared and submitted in accordance with defined procedures and reporting formats, schedules and communication channels, as required.
- Reviews Project Progress Reports (PPRs); coordinate reporting on co-financing from project partners, support the preparation of annual project Implementation Reviews (PIRs) flagging issues and risks affecting implementation.
- Ensures the timely provision of project inputs; oversees budget allocation during preparation of Letters of Agreement, Executing Agreements, Terms of Reference and with relevant project partners; procurement tenders.
- Supports Project Coordinators and Chief Technical Advisors (CTAs) in delivery of outputs in the project’s Results Frameworks and annual work plans and budgets.
- Monitors compliance with the Operational Partners Implementation Modality (OPIM) and Global Environment Facility (GEF) policies and procedures from project identification till project closure, particularly the preparation and signing of OPA (Operational Partners Agreement) and its management.
- Monitors project progress and reviews financial/expenditure reports, supports the implementation of project risk mitigation plans through organization of sport checks, audit and supervision missions, thus, to minimize project risks both financially and operationally.
- Supports in organizing mid-term review or final evaluation missions.
- Participates in supervision missions as appropriate to monitor project progress and resolve outstanding operational problems.
- Performs other duties as requested.
Candidates will be assessed against the following
Minimum Requirements
- Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate.
- Five years of relevant experience in project management/operations and support.
- Working knowledge (proficiency – level C) of English and intermediate knowledge (intermediate proficiency – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
- Competencies
- Results Focus, Teamwork, Communication, Building Effective Relationships, Knowledge Sharing and Continuous Improvement, Technical/Functional Skills
Technical/Functional Skills
- Work experience in more than one location or area of work, particularly in field positions, is desirable.
- Extent and relevance of experience in programme/project formulation, analysis, planning and implementation.
- Understanding of FAO policies and programmes is considered a strong asset.
- Extent and relevance of experience in supporting, advising and guiding the implementation of complex multi-stakeholder projects.
- Extent of experience in formulation, implementation and monitoring of projects.
- Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies and other concerned stakeholders and/or partners.
- Familiarity with UN administrative, operational and financial procedures is an asset.
- Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
General Information
- FAO reserves the right not to make an appointment
- Extension of fixed term appointments is based on certification of performance and availability of funds
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Conditions Of Service
- A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem.org/cp/default.asp other benefits, subject to eligibility, include:
- Dependency allowances
- Rental subsidy
- Education grant for children
- Home leave travel
- 30 working days of annual leave per year
- Pension fund entitlements under the UN Joint Staff Pension Fund
- International health insurance; optional life insurance
- Disability protection
- FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
- elements of family-friendly policies
- flexible working arrangements
- standards of conduct
How to apply
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
- Candidates are requested to attach a letter of motivation to the online profile;
- Once your profile is completed, please apply and submit your application;
- Your application will be screened based on the information provided on your online profile;
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
- Incomplete applications will not be considered;
- Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
- Only applications received through the FAO recruitment portal will be considered;
- Your application will be screened based on the information provided in your online profile
- We encourage applicants to submit the application well before the deadline date.
- If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Link:
https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2501019
