- Organization: UNODC Maldives
- Country: Maldives
- Field location: Male
- Office: UNODC Maldives in Male
Closing date: Thursday, 1 August 2024
General
Description of assignment title: Admin & Logistics Assistant
Assignment country: Maldives
Expected start date: 08/15/2024
Sustainable Development Goal: 16. Peace, justice and strong institutions
Volunteer category: National UN Youth Volunteer
Host entity: UNODC Maldives
Type: Onsite
Duration: 6 months
(with possibility of extension)
Number of assignments: 1
Duty stations: Male
Details
Mission and objectives
UNODC’s mission is to contribute to global peace and security, human rights and development by making the world safer from drugs, crime, corruption and terrorism.
Context
This position is located in the UNODC Global Maritime Crime Programme (GMCP) office, in Male, Maldives in the UNODC Regional Office for South Asia (ROSA). The incumbent will perform his/her duties and responsibilities under the direct supervision of the Programme Management Assistant GMCP, IOE – Male, supporting the activities of Global Maritime Crime Programme of UNODC.
Task description
Within the delegated authority and under the direct supervision of Programme Management Assistant in the UNODC GMCP IOE Maldives, the UNV Admin & Logistics Assistant will:
- Assist the GMCP Maldives team with administrative processes related to the procurement of equipment and services including calling for quotations, preparation of comparative summary documents, related payment documents including invoices, goods delivery documents and attendance sheets, and monitoring and follow-up on such requests with administrative staff in line with UN financial rules and regulations;
- Assist the administrative staff with calling for nominations for GMCP trainings and events, travel of government counterparts, and submission of bank details registrations and subsequent ticket payments through the UNODC client support portal;
- Prepares, processes and follow-up on administrative arrangements related to official travel arrangements including collection of HR mini master forms, passport copies, boarding passes and mission reports. Ensure full compliance of UN rules and regulations, policies and strategies on travel management guidelines;
- Facilitate Leahy vetting processes for meeting participants including identification of trainings that require vetting, follow up with counterparts to collect Leahy vetting forms and supporting documents.
- Support the consultant onboarding procedures, collecting and reviewing the documentations required for the process of hiring International Consultants and Individual Contractors;
- Assist with the immigration formalities and visa requirements of incoming UNODC participants travelling for overseas trainings;
- Assist with the maintenance of training statistics and updating the share folders with required details pertaining to trainings and procurements.
- Support with GMCP social media communications and drafting communication material to GMCP Newsletter;
- Support all logistic work related to the implementation of project activities including customs clearance procedures, asset maintenance for goods procured and preparation of property custodian forms and handover notes for equipment to be donated to counterparts.
- Perform any other duties as required/assigned by the supervisor.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/expected outputs:
- Effectively, and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally;
- Provide administrative and logistic support to activities implemented under the programme in Maldives, including procurement, human resources processes, and travel in line with UN financial rules and regulations; eS4SqNm CXXZjI
- A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
- The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
- Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;
- A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
Eligibility criteria
Age: 18 – 80
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
1 years of experience in logistics or/and administrative services (finance, procurement, travel) is required.
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and email/internet familiarity with database management; and office technology equipment is required;
- Self-motivated, ability to work with tight deadlines is required;
- Experience in organizing workshops, events, national or regional conferences is highly desirable;
- Experience in working collaboratively with a range of partners, and authorities at different levels is highly desirable;
- Accuracy and professionalism in document production and editing is desirable;
- Experience in volunteerism is desirable.
- Excellent interpersonal skills; culturally and socially sensitive; Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel is desirable;
- Have affinity with or interest in UNODC Global Maritime Crime Programme on volunteerism as a mechanism for durable development, and the UN System.
Area(s) of expertise
Administration, Logistics and Inventory, Communication
Driving license
Languages
English, Level: Working knowledge, Required
Dhivehi, Level: Working knowledge, Required
Required education level
Bachelor degree or equivalent in Logistics Management, Supply Management, Business Administration/Management, Accounting, Finance, Project Management or any other relevant field.
A secondary education with two additional years of qualifying experience may be accepted in lieu of the first-level university degree.
Competencies and values
- Professionalism: demonstrated understanding of operations relevant to UNODC; technical capabilities or knowledge relevant or transferrable to UNODC procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
- Integrity: demonstrate the values and ethical standards of the UN and UNODC in daily activities and behaviors while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behavior; does not abuse power or authority;
- Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;
- Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
- Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
- Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;
- Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods
; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary;
- Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNODC’s mission and vision, as well as to the UN Core Values.
Other information
Living conditions and remarks
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.
Benefits and Entitlements: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service.
Monthly living Allowance (per month) is around MVR 8987.5
Entry Lump Sum (one-time payment) USD 400
Exit Allowance (for each month served paid on completion of assignment) MVR 936.15
Medical and Life Insurance Coverage
Leave entitlements: Annual leave: 2.5 days accrued per calendar month
Certified sick leave: 30 days
Uncertified Sick Leave: 7 days
Learning leave: 10 working days per consecutive 12 months
Maternity Leave: 16 weeks
Paternity Leave: 10 days
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy
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