Job Summary:
Organization: CABI
Country: Kenya
City: Nairobi
Office: CABI Nairobi, Kenya
Grade: HAY Band 4
Reporting to: Operations Team Lead
Contract Duration: The position is offered based on a contract for a term of 3 years,
renewable.
Peers: Project administrative support Officers, Finance Officers, Operations Officer
Direct Reports: None
Salary: TBC
Location: Nairobi, Kenya Hybrid working considered
CABI is an international, inter-governmental, not-for-profit organization that improves people’s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting information, skills and tools into people’s ands. CABI’s 48 Member Countries guide and influence our work which is delivered by scientific staff based in our global network of centres.
CABI is committed to making a difference, playing its part in creating a brighter, more equitable and sustainable future.
What you’ll do:
Implement CABI Africa’s procurement policies, regulations and procedures. Ensure compliance with regulatory requirements and ethical standards, relating to procurement of goods, services and works.
Closely collaborate with project teams to ensure that all procurement needs are managed efficiently while keeping appropriate procurement request timelines.
Plan and execute supplier pre-qualification for the region, working with the wider procurement team with an aim to eventually negotiate for the best quality and pricing of products and services.
With the Operations Team Lead, coordinate procurement planning by supporting teams in preparing Annual Procurement Plans and providing budgetary estimates to achieve a more strategically planned procurement function for the Centre.
Supplier relationship management. Collaborating closely with suppliers and end users to negotiate and review performance levels and identify remedial action for a reliable supply chain process.
As a Secretary to the Procurement Committee, update and ensure safe custody of all procurement related records, management of meetings to evaluate, analyse and review purchase documents.
Contracts management: Review various contracts, sale agreements, supplier service level and framework agreements etc. in consultation with the Operations Team Lead and end users to ensure key requirements are incorporated to safeguard the organization interests against risk exposure.
Ensure three-way matching of documents to facilitate payments to vendors and completeness of the procurement process.
Ensure timely opening and evaluation of tenders and quotations and conduct suppliers’ evaluation and appraisals.
End to end running of procurement exercises, advising and leading budget holders through the procedures and following through the finalisation of purchasing or contracting
Identify opportunities for continual improvement in services and value for money through data analysis and market insights.
Prepare reports on purchasing activities, cost savings, and supplier performance.
Education & Qualifications
- Bachelor’s degree in procurement and supply chain management or any other business-related degree
- Certification/Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification.
- Membership to a reputable professional body; KISM, CIPS.
Knowledge & Skills
- Excellent organizational and planning skills.
- A team player with good interpersonal and communication skills.
- Ability to use sound judgment in responding to issues and concerns.
- Excellent analytical and numeracy skills.
- Excellent customer service and communication skills.
- Attention to detail.
- Computer skills.
- Negotiation skills.
- Able to work independently and remain focused.
Note
This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements and individual development needs.
Equal opportunities:
We are a thriving international organization attracting a diverse range of talented people from around the world. Our staff currently comprise over 30 nationalities and as an equal opportunity employer, we welcome applications from candidates irrespective of age, gender, race, color, nationality, ethnic or national origin, disability, religion, sexual orientation, or marital status. No applicant will be disadvantaged by conditions which cannot be shown to be justified and selection will be based on merit.
Website: https://cabi.ciphr-irecruit.com//templates/CIPHR/jobdetail_3810.aspx
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