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Uganda (Uganda)
Organization: WFP – World Food Programme
Location: Uganda (Uganda)
Grade: SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement – Administrative support
Occupational Groups:
Logistics
Closing Date: 2021-09-18
NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS
WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
ABOUT WFP
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking a qualified individual for the position of storekeeper to be based in Koboko.Selected candidates will be employed on service contract.
STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Stores management or other related field from a recognized university.
Experience: Minimum of 2 years of professional experience in logistics in fast paced environment is desirable. This includes maintaining a logistics database; running queries on ongoing shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution; compilation of contract documentation and budget monitoring & reporting etc.
Fluency in English is a must. Proficiency in the local dialects of Kakwa, Lugbara, Aringa, Alur Madi, Luo, Acholi is an added advantage.
ORGANIZATIONAL CONTEXT
These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Assistant/Associate or the designate. Job holders are exposed to all phases of the warehouse operations and work with minimum supervision. They may provide supervision and on-the-job training to other warehouse staff.
JOB PURPOSE
To support EDP management standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities in assigned Settlement EDP.
KEY ACCOUNTABILITIES (not all-inclusive)
Responsible for timely and accurate posting of all transactions within WFP cooperate Logistics management system (LESS).
- Timely creation of STO’s as per programme FRN and ensures real-time closer of Inbound Deliveries documents.
- Monitor the delivery of Food Commodities and proper use of WFP documents and NFIs for all warehouse transactions as per WFP rules and regulations.
- Keeps an updated Inventory Management of WFP NFI’s & Warehouse Equipment to ensure proper accountability.
- Monitor food stocks, correct use of batch numbers by storekeepers and respond to queries regarding EDP food commodities.
- Report timely any abnormally encountered from/by transporters in the delivery of cargo from the EDPs and to final FDPs.
- Follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.
Perform daily, weekly and monthly reconciliation of EDP stocks in the system records and physical documents.
- Conduct regular spot inspection of commodities under storage and report any anomaly through participating in physical stock counts with storekeepers and tally clerks.
- Institute loss mitigation measures, loss analysis and reporting through Performing daily, weekly and monthly reconciliation of stocks.
- Participate in training staff at EDPs on storage procedures and practices as well as supervise activities of Storekeepers, Tally clerks and casual laborers at the EDP.
- Generate and share EDP daily transactions reports on stock status and prepositioning status.
- Plan and deploy manpower and trucks based on EDP daily activity caseload.
- Perform any other duties assigned by Supervisor /HOFO or her/ his designate.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
OTHER SPECIFIC JOB REQUIREMENTS
Exposure to humanitarian and emergency situations is desirable.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience using logistics databases to extract routine reports.
- Experience in managing warehouses with food and NFIs.
- Experience in managing inventories.
- Experience in processing invoices.
TERMS AND CONDITIONS
DEADLINE FOR APPLICATIONS
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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